Title: Civil Rights Administrative Assistant

State Role Title: Admin and Office Spec III

Hiring Range: $18.86/hr. - $30.66/hr.

Pay Band: 3

Agency: VA Dept of Transportation

Location: Annex Building

Agency Website: https://www.vdot.virginia.gov/

Recruitment Type: General Public - G

Job Duties

At VDOT, we serve the citizens of the Commonwealth and traveling public daily through our mission to plan, deliver, operate, and maintain a transportation system that is safe, moves people and goods, enhances the economy, and improves quality of life.

We are the third largest state maintained highway system in the country, maintaining over 58,000 miles of roads, bridges, and tunnels, employing over 7000 people through a diverse workforce consisting of classified and hourly employees.

Are you interested in Civil Rights? Are you ready to jumpstart your career? The Virginia Department of Transportation’s Civil Rights Division is seeking to fill a part-time Administrative Assistant position. This is an exciting opportunity for an individual with administrative experience and expertise to launch into the dynamic field of civil rights!

The Civil Rights Division is committed to ensuring equal opportunity and non-discrimination in all of Virginia Department of Transportation’s (VDOT) programs, services and employment practices. Through internal and external programs and activities, the VDOT Civil Rights Division provides public services ensuring design, procurement, and contracting inclusion; community and cultural awareness; a diverse workforce; and fair employment practices. If you want to join a dynamic team of people working toward this goal and have the required qualifications, we invite you to apply today!

Minimum Qualifications

• An interest in Civil Rights as a career or a desire to learn more!
• Excellent typing and oral/written communication skills
• Proficiency with Gmail, Microsoft Office (Word, Excel, PowerPoint, etc.) and various office equipment
• Well organized and able to prioritize and meet deadlines
• Ability to work independently or on a team
• Ability to build effective working relationships with others at all levels in the organization
• Ability to perform various administrative tasks such as scheduling, coordinating drafting documents and correspondence, preparing reports and keying sensitive data, proofreading, etc.
• Experience with accounts payable and receivable transactions
• Ability enthusiastically greet visitors, answer phone calls and respond to internal and external customer needs

Additional Considerations

• Strong experience providing administrative support in a face pace environment where attention to detail is a must.
• Some exposure to civil rights professionals, practices and/or processes

This position is a part-time (wage) position and although it does not qualify for benefits, it is an opportunity to get your foot in the door of one of the Commonwealth’s largest organizations. In addition, the selected candidate will gain invaluable experience working with an agency-wide on a number of exciting initiatives.

Special Instructions

The position you are applying for is an Hourly/Wage position. Hourly (wage) employees may not work more than an average of 29 hours a week and cannot exceed 1500 hours the wage employment year (5/1 - 4/30). This position does not include health insurance, retirement or paid leave benefits.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Additional positions may be filled from this recruitment within 90 days.

This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

Contact Information

Name: Audrey Phillips

Phone: 804-837-4748

Email: audrey.phillips@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.