Title: Project Management Coordinator (Wage)

State Role Title: Program Admin Specialist I

Hiring Range: $27.35 - $44.44

Pay Band: 4

Agency: VA Dept of Transportation

Location: Richmond District Office

Agency Website: www.virginiadot.org/jobs

Recruitment Type: General Public - G

Job Duties

What drives you? At VDOT we are driven by financial stewardship, collaboration, and innovation! We are looking for professionals with project management experience to drive the Virginia Department of Transportation forward to meet performance goals and objectives.

VDOT Richmond District is seeking a detail-oriented individual to work as an Hourly Project Management Coordinator in their District Local Assistance Office. The selected candidate will assist managers in monitoring project data for quality assurance and ensuring performance goals are met by ensuring project data is consistent with business practices, procedures and rules. The position will monitor databases for data quality, assist with financial management, and project accounting activities; monitor expenditures, prepare budgets, analyze/reconcile data and prepare reports; and research, compile, organize and analyze large amounts of data from various systems and sources. You will revise and update existing databases to include adding new data fields; develop recommendations and maintain documentation for improvements to existing data, systems, and processes. Position will schedule, coordinate and set agenda for meetings; prepare documents, letters and correspondence to localities and other VDOT offices on project delivery; and assist with forums and training.

This is an hourly/wage position and is not entitled to state benefits package is limited to no more than 1500 hours in a 12-month period.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

We have Shared Values and a Code of Ethics: your success in our organization depends upon modeling these values, therefore please access the following link: https://www.virginiadot.org/about/missionandvalues.asp to review them and, if in agreement, we welcome you to apply.

"In order to be considered for this position, you must submit your resume."

Minimum Qualifications

• Knowledge of spreadsheets, software applications to include MS Office suite, financial and database systems
• Ability to follow written and oral instructions, work independently and communicate effectively with diverse groups.
• Ability to monitor, analyze, evaluate data to include forecasting and tracking information.
• Skill in detecting, researching, and applying logical methodology to complex problems.
• Skill and proven ability to effectively manage multiple tasks and complete within deadlines.
• Ability to develop budgets, monitor expenditures, analyze financial data, work with detailed numerical data and generate reports.
• Ability to plan, compile, analyze, organize data clearly and accurately.
• Valid driver's license.

Additional Considerations

• Extensive experience with spreadsheets/databases and software applications to include MS Office suite, project management, financial and database systems.
• Knowledge of project development/management and tracking procedures, scheduling, and budgeting.
• Experience using Cardinal is desired.
• A combination of training, experience, or education in public administration, business administration, finance, or related field is desired.

Special Instructions

Position is designated as essential to emergency operations and will be required to work outside normal work hours to ensure the safety of the traveling public. Fingerprint based background check, references, work history and DMV records will be verified prior to employment. Applicants must be eligible to work in the United States. H1B VISA Sponsorship is not available. In order to be considered for this position, you must submit your resume. This is an hourly/wage position and is not entitled to state benefits package is limited to no more than 1500 hours in a 12-month period.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. State applications will only be accepted as submitted online by 11:55 pm on the closing date through the PageUp System. State applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State application and or resume. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.

The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.virginiadot.org/jobs/information_for_employees.asp.

Contact Information

Name: Rebecca Emory

Phone: (804) 401-0234

Email: [email protected]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.